Job Vacancies

 SCHOOL BUSINESS MANAGER

GRADE: GR4 (£26,470 - £33,136) pro rata

Actual salary range:  £24,160 - £30,244 (TTO + 2wks, 36.5 hours per week)

Starting point negotiable depending on experience

Permanent,

Hours per week negotiable,

Term Time plus 2 weeks

 

The vision for REACH School, an alternative provision school, has grown out of our determination to prevent any of our young people failing to access and succeed in their mainstream settings.

 

We are seeking to appoint a School Business Manager who is profoundly committed to inclusion, to join our school.  This role will work as part of the extended leadership team and lead the business management to meet new challenges and drive improvements.

 

Key responsibilities of this role will include the leadership of all business management functions such as finance, HR and premises. We invite candidates from a range of professional backgrounds, who can demonstrate the ability to operate strategically, communicate effectively and who will share our passion for education. You will need to have experience in financial management in an education/school setting and experience of managing HR, health and safety and school premises.

 

The successful candidate will be:

 

  • A strategic thinker
  • Be passionate about enhancing the life chances of young people
  • Skilled at managing people and systems
  • Able to think creatively and problem-solve
  • Innovative in using new technology to enhance efficiency and effectiveness
  • Excited by the prospect of playing a senior role

 

REACH School are committed to safeguarding and promoting the welfare of children. This post requires an enhanced DBS check.

 

For further information about the school and an application pack please visit our website www.reachschool.co.uk.

 

Applications should be returned to caroline.regan@reachschool.co.uk

 

 

Closing Date: 9.00am Monday 25th February 2019

Interviews: Friday 8th March 2019

 

 JOB DESCRIPTION

 

Job Title:

School Business Manager

Grade: 4

 

JOB PURPOSE:

 

  • The Business Manager is the school’s leading support staff professional and works as part of the extended leadership team to assist the Headteacher to ensure that the school meets its educational aims.
  • The Business Manager supports the Headteacher in their role as Accounting Officer.
  • The Business Manager promotes the highest standards of business ethos within the finance and administrative function of the school and ensures the most effective use of resources in support of the school’s vision as set by the Headteacher and Governors.
  • The Business Manager is responsible for the Financial Resource Management, Administration Management, Human Resource Management, Facility & Property Management and Health & Safety Management of the school.

 

DUTIES AND RESPONSIBILITIES:

 

Leadership & Strategy

 

  • As a member of the school’s extended leadership team, participate in decision making and share collective responsibility for the leadership and management of the school.
  • Attend Extended Leadership Team, Full Governing Body and appropriate Governors’ sub-committee meetings.
  • Contribute to the development of the school and the long term financial strategy for the future development of the school.
  • Plan and manage in accordance with the School Development/Strategic Plan.
  • The Business manager will have contact with students.
  • Leadership and Management of support staff as directed by the Headteacher.

 

Financial Management

 

The school business manager will provide strategic development and management of finance, value for money, preparation of financial reports and preparation of the budget in discussion with the Headteacher.

This will include:

 

  • Preparation, in discussion with the Headteacher, of the school’s annual budget and five-year budget forecasts.
  • Monitoring and reporting on the school’s budget, cash flow and spend to the school leadership and governing body at regular intervals.
  • Undertake financial benchmarking and to advise the Headteacher and Governors on best value.
  • Assisting in the preparation of the statutory financial statements in the format specified by the ESFA, Companies Acts and Charity Commission, for auditing by the external auditors. Arranging a timeline and detailed checklist of work to be done in house and by the external auditors to ensure the audited statutory accounts are filed with the relevant bodies by the statutory deadlines.
  • Preparation of all financial and company secretarial returns required by the DfE and other statutory authorities within statutory deadlines.
  • Oversee and manage the day to day running of the school financial management system including collection of top up fees and payment of invoices.
  • Liaising with external regulators such as the ESFA/DfE, Charity Commission, Companies House and external auditors. Provide information in the format required to meet the deadlines set.
  • Assist the Headteacher meet their obligations as Accounting Officer and ensure compliance with the Financial Handbook for Academy’s.
  • Compliance with the internal Financial Procedures Manual and regular review of financial procedures to ensure these are kept up to date with best practice and with the latest Accounts Direction issued by the ESFA; advising governors of any proposed changes.
  • Complete monthly reconciliations of key controls including: bank, payroll, VAT, debtors and creditors. Management of the Office Manager and other support staff as directed by the Headteacher.
  • Assist in the preparation and review of the school Risk Register
  • Providing support and guidance to staff on financial matters.
  • Have oversight of funding and grants from approved sources, to ensure the school accesses its entitlement. Preparation of bids for funding.
  • Providing specialist advice to the Headteacher, Governing Body and Leadership team on national and local financial guidelines, policies and legislation and interpreting matters of financial policy, procedure and statute to ensure compliance.

 

Personnel Management and Human Resources

 

  • Maintain personnel records for all staff.
  • Management of the school’s payroll for all school staff in conjunction with the current payroll provider.
  • Preparation of payroll and pension returns in accordance with financial reporting requirements.
  • Have oversight of the management, recruitment, performance management and training of staff.
  • Give advice to Headteacher and Governors about personnel issues.
  • Assist with the recruitment and induction of staff.
  • Handling all correspondence relating to personnel issues including references, new appointments & general issues.
  • Liaising with external bodies including pension providers, HR consultants and legal representatives.

 

Facility and Property Management

 

  • Oversee the day to day management of the site and premises to ensure smooth operation of all systems – security, safety, heat, water, gas, electric.
  • Ensure that action is taken promptly to remedy repairs and defects.
  • Liaise with contractors and appropriate representatives regarding issues relating to the school premises, including statutory maintenance, refurbishment and repair
  • Maintain records to demonstrate compliance with statutory testing, servicing and maintenance.
  • Assist Governors in the development of a site improvement plan to ensure that funding allocations are used efficiently and effectively at all times.
  • To act as the School Project Manager for improvements to the school premises.

 

Other Duties

 

  • To promote the agreed vision and aims of the school.
  • To set an example of personal integrity and professionalism.
  • Attendance at appropriate staff meetings and parents’ evenings.
  • Attending relevant governors’ meetings.
  • Carry out any other duties and responsibilities commensurate with the post, as reasonably assigned by the Headteacher.

 

This job description is not your contract of employment, or any part of it. It has been prepared only for the purpose REACH School and may change either as your contract changes or as the organisation of the school is changed. Nothing will be changed without consultation. This document must not be altered once it has been signed but it will be reviewed annually as part of the performance management process or as appropriate.

PERSON SPECIFICATION

Method of Assessment (MOA)

AF - Application Form

C - Certificate

I - Interview

T - Test

R - Reference

CRITERIA

E/D

MOA

Education/Qualifications

Certificate of School Business Management (CBMS) or equivalent

D

AF/C

Experience (Relevant work and other experience)

Financial management experience including strategic planning, budgets and financial reporting in an education setting

Proven ability to prepare information for statutory accounts and maintain school financial systems. 

Experience of financial management in Free School/Academy setting.

Experience of line management responsibility

Experience of using financial management / data systems in an educational setting.

Experience of using FMS financial management systems

Experience of child protection procedures and commitment to safeguarding young people

Experience of HR, payroll, health and safety and site management

E

E

D

E

E

D

E

E

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/

AF/I/R

AF/I/R

Professional knowledge

Knowledge of financial management requirements and statutory accounts

Knowledge of health and safety, first aid, medical and fire safety legislation & regulations

Up to date knowledge of statutory regulations and guidance relating to the post

Knowledge of facilities and premises management including statutory requirements for school premises management

Knowledge of employment law and recruitment best practice for schools.

E

E

E

E

E

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/R

Professional skills (E.g. Written communication skills, dealing with the public)

Analyse financial data including statutory accounts and plan an appropriate course of action for improvement.

Knowledge of a range of computer applications

Ability to work independently demonstrating initiative and pro-activity

Ability to contribute to school business planning

Ability to contribute to policy development

Ability to develop and maintain efficient record keeping systems

Ability to analyse and interpret complex information and make recommendations

Ability to problem solve

Ability to line manage other employees including responsibility for deployment allocation of work, induction, appraisal, development etc.

Ability to negotiate ‘best value’ with suppliers

Ability to communicate with a range of audiences including colleagues, Governors, DfE, ESFA, auditors, suppliers, other professionals and members of the community

Ability to identify work priorities and manage own workload to meet deadlines whilst ensuring that lower priority work is kept up to date

Ability to show sensitivity and objectivity in dealing with confidential issues 

E

E

E

E

E

E

E

E

E

E

E

E

E

AF/I/R/T

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/R

AF/I/R

All staff at REACH School must demonstrate a commitment to:

· Equalities and the Equality Act 2010

· Promoting REACH School’s vision and ethos

· High-quality, stimulating learning environment

· Relating positively to and showing respect for all members of REACH School and wider community

· Ongoing relevant professional self-development

· Safeguarding and child protection

Support Staff Application Form

Back to Top!


Address

REACH School,

9 High Street, Kings Heath, Birmingham, B14 7BB

 

Back to Top!


Careers Contact

Email the careers officer at jainn-ann.wearing@birmingham.gov.uk

 

Back to Top!